Our Faculty
Exhibitor Resources
Hotel:
The Grand Hyatt, Downtown Nashville
1000 Broadway St.
Nashville, TN 37203
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The room block is currently closed. Reservations can still be made at the going rate on The Grand Hyatt Nashville's website.
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Important Deadlines:
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October 17th:
All representative information and logos
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Name, Title, Email
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Fellowship = 3 representative badges
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Foundation = 5 representative badges​
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October 20th:
Rooming Link Closes
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November 19th:
Attendee list distributed to Fellowship level sponsors.​
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Audio Visual / Power at Booths​
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For any power or AV equipment needed for your exhibition booth, please fill out the form below and email it to:
grandhyatt.nashville@royalproductions.com
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For additional questions on AV please email:
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Shana Devine - shana@royalproductions.com
Exhibition Info:
Grand Hall - ABCD
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Booth Size:
Premier Foundation Level
6'x30" table in 20'x10' booth space
Foundation Level
6' x30" table in 15' x 10' booth space
Fellowship Level
6' x30" table in 10' x 10' booth space
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Booth numbers will be assigned by Nov. 10th
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Hours:
The exhibition hall will be live with fellows and young surgeons visiting the booths at the following times:
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Saturday, November 22nd, 2025
9:00 - 10:45 AM - Session One
2:10- 4:00 PM - Session Two
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Setup:
Friday, 11/21 from 3:00 - 8:00 PM
Saturday, 11/22 from 6:00 - 8:30 AM
Note that your booth must be set up by 8:30 AM on Saturday, Nov. 22nd, or risk being pulled.
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Teardown:
Saturday 11/22 after the last exhibition round ending at 4:00 PM
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Storage:
There will be storage for shipping boxes during the course.
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​Logistics: Attendees will be broken into small groups, then rotate to your exhibition booth for 7-8 minutes each.
Shipping Instructions:​
All shipments need to be made out to the following:
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<Company Name> <SpineIEP>
C/o Grand Hyatt Nashville
1000 Broadway Street
Nashville, TN 37203
<Phone Number>
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The venue asks that packages arrive within 5 business days prior to the event's start date. ​
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Inbound Shipping:​
Box deliveries will be assessed a handling fee determined by weight. These charges will be posted to your Guest Room, or Credit Card Provided: Please email ghn.shipping@hyatt.com for information regarding payment via Credit Card. See section below or the shipping FAQs for additonal information.
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Outbound Shipping:
Please leave outbound shipments, packed and ready to ship at the exhibition booth. There must be a pre-paid shipping label on every shipment for it to be released from the hotel.
Loading Dock:
The Hotel has a loading dock to receive any large shipments. Freight trucks cannot be longer that 35 feet in legnth.
Deliveries maybe scheduled anytime Thursday, or after 12 PM on Friday.
You must provide your own drayage from the loading dock to the exhibtion hall.
Please contact Gary Rogers at gary.rogers@hyatt.com ​​​​​
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Shipping, Handeling, & Storage Fees:​
Box deliveries will be assessed a handling fee determined by weight. These charges will be posted to your Guest Room, or Credit Card Provided: Please email ghn.shipping@hyatt.com for information regarding payment via Credit Card.
Conference shipments should arrive within (3) days prior to your program; due to limitations of storage space, all packages received outside of this window will incur a storage fee. After your event, any boxes to be shipped out of the hotel must be properly packaged and labeled with shipping address, return address and method of payment on your departure date. ​​​​​​​​​​