Our Faculty
Exhibitor Resources
Hotel:
The Grand Hyatt, Downtown Nashville
1000 Broadway St.
Nashville, TN 37203
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Rooming Link: ​
Link will be available after 08/01/2025
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Group Rate: $219 + tax/fee
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Link and rate
available till 10/20/2025
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Important Deadlines:
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October 14th:
All representative information and logos
- Name, Title, Email
- Fellowship = 3 representative badges
- Foundation = 5 representative badges​
October 20th:
Rooming Link Closes
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November 20th:
Attendee list distributed to Fellowship level sponsors.​
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Shipping Instructions:​
All shipments need to be made out to the following:
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<Company Name> <SpineIEP>
C/o Grand Hyatt Nashville
1000 Broadway Street
Nashville, TN 37203
<Phone Number>
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The venue asks that packages arrive within 5 business days prior to the event's start date. ​
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Inbound Shipping:​
You will be required to fill out authorization form beforehand to get payments for handeling or storage fees if packages arrive prior to 5 days.
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Outbound Shipping:
Please leave outbound shipments, packed and ready to ship at the exhibition booth. There must be a pre-paid shipping label on every shipment for it to be released from the hotel.
Loading Dock:
The Hotel has a loading dock to receive any large shipments. Please contact Laura McClain at lmcclain@magnifigroup.com to set up a time.
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Exhibition Info
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Booth Size:
Premier Foundation Level
6'x30" table in 20'x10' booth space
Foundation Level
6' x30" table in 15' x 10' booth space
Fellowship Level
6' x30" table in 10' x 10' booth space
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Hours:
The exhibition hall will be live with fellows and young surgeons visiting the booths at the following times:
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Saturday, November 22nd, 2025*
9:00 - 10:45 AM - Session One
2:15 - 4:00 PM - Session Two
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Setup:
Friday, 11/21 from 12:00 - 8:00 PM
Saturday, 11/22 from 6:00 - 8:30 AM
Note that your booth must be set up by 8:30 AM on Saturday, Nov. 22nd, or risk being pulled.
*Times are subject to change*​
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Teardown:
Saturday 11/22 after the last exhibition round ending at 4:00 PM
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Storage:
There will be storage for shipping boxes during the course.
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​Logistics: Attendees will be broken into small groups, then rotate to your exhibition booth for 7-8 minutes each.
Shipping, Handeling, & Storage Fees:​
Deliveries will be assessed a handling fee determined by weight:
​A one-time package storage fee will apply to
each package received and stored for more than
five (5) calendar days. Items measuring over 6.5
feet in size are considered oversize and will be
assessed an additional oversize fee if stored for
more than five (5) calendar days.
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