top of page

Exhibitor Resources

Hotel:

The Fairmont Hotel, Dallas

1717 North Akard Street, Dallas, Texas, 75201

​

Rooming Link: ​https://book.passkey.com/e/50858955

​

Group Rate: $169+ tax/fee

​

Link and rate

available till 10/29/2024

​

Important Deadlines:

​

October 14th:

All representative information and logos

- Name, Title, Email

- Fellowship= 3 representative badges

- Foundation= 5 representative badges​

October 29th:

Rooming Link Closes

​

November, 20th: 
Attendee list distributed to Fellowship level sponsors.

​

​

Exhibition Info

​

Booth Size:

Premier Foundation Level

6'x30" table in 20'x10' booth space

Foundation Level

 6' x30" table in 15' x 10' booth space

Fellowship Level

6' x30" table in 10' x 10' booth space

​

Hours:

The exhibition hall will be live with fellows and young surgeons visiting the booths at the following times:

​

Saturday, November 23rd, 2024
9:00 - 10:45 AM - Session One

2:15 - 4:00 PM - Session Two

​​

Setup:

Friday, 11/22 from 12:00 - 8:00 PM

Saturday, 11/23 from 6:00 - 8:30 AM

Note that your booth must be set up by 8:30 AM on Saturday, Nov. 23rd, or risk being pulled.

​

Teardown:

Saturday 11/23 after the last exhibition round ending at 4:00 PM 

​

Storage:

There will be storage for shipping boxes during the course. 

​

​Logistics: Attendees will be broken into small groups, then rotate to your exhibition booth for 7-8 minutes each. 

Shipping Instructions:

​

All shipments need to be made out to the following:

​

 The Fairmont Hotel
C/o <Company Name><SpineIEP>

1717 N. Akard St. 

Dallas, TX 75201
<Phone Number>

​

The venue asks that packages arrive 3 business days prior to the event's start date. 

​

Send or pick up your package in the full-service UPS Store (#6621) located on the Zero Level

​

On site UPS Business Center Contact

Phone: 214-720-7455

Email: Store6621@theupsstore.com​

​

Inbound Shipping:

Packages will be available for pickup at the UPS office center. You can schedule a delivery to the exhibition room by contacting UPS via phone or email. Handling fees will apply.

​

UPS Office is not authorized to leave packages unattended in guest suites and/or meeting rooms. A guest with authorization to sign for the delivery and approve any charges for handling fees must be present in guest rooms and/or meeting rooms. 

​

Outbound Shipping:

Please leave outbound shipments, packed and ready to ship at the exhibition booth. There must be a pre-paid shipping label on every shipment for it to be released from the hotel. 

Loading Dock:

The Hotel has a loading dock to receive any large shipments. Please contact Rebecca Zollo directly to schedule a time with the loading dock - email: Rebecca.Zollo@fairmont.com

​

​

​

​

​

​

 

Important Contacts

​​

General Questions:

Gracy Joslin, Event Coordinator

gjoslin@magnifigroup.com

​

Laura McClain, Sr. Event Coordinator

lmcclain@magnifigroup.com

​

The Fairmont Hotel Contacts:

Guest Room Reservation Questions:

Amy King

amy.king@fairmont.com

UPS

store6621@theupsstore.com

​

Encore, Power & AV:
Steven Potter
Steven.Potter@encoreglobal.com

​

bottom of page