Our Faculty
Exhibitor Resources
Hotel:
The Fairmont Hotel, Dallas
1717 North Akard Street, Dallas, Texas, 75201
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Rooming Link: ​https://book.passkey.com/e/50858955
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Group Rate: $169+ tax/fee
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Link and rate
available till 10/29/2024
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Important Deadlines:
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October 14th:
All representative information and logos
- Name, Title, Email
- Fellowship= 3 representative badges
- Foundation= 5 representative badges​
October 29th:
Rooming Link Closes
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November, 20th:
Attendee list distributed to Fellowship level sponsors.
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Exhibition Info
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Booth Size:
Premier Foundation Level
6'x30" table in 20'x10' booth space
Foundation Level
6' x30" table in 15' x 10' booth space
Fellowship Level
6' x30" table in 10' x 10' booth space
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Hours:
The exhibition hall will be live with fellows and young surgeons visiting the booths at the following times:
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Saturday, November 23rd, 2024
9:00 - 10:45 AM - Session One
2:15 - 4:00 PM - Session Two
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Setup:
Friday, 11/22 from 12:00 - 8:00 PM
Saturday, 11/23 from 6:00 - 8:30 AM
Note that your booth must be set up by 8:30 AM on Saturday, Nov. 23rd, or risk being pulled.
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Teardown:
Saturday 11/23 after the last exhibition round ending at 4:00 PM
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Storage:
There will be storage for shipping boxes during the course.
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​Logistics: Attendees will be broken into small groups, then rotate to your exhibition booth for 7-8 minutes each.
Shipping Instructions:
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All shipments need to be made out to the following:
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The Fairmont Hotel
C/o <Company Name><SpineIEP>
1717 N. Akard St.
Dallas, TX 75201
<Phone Number>
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The venue asks that packages arrive 3 business days prior to the event's start date.
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Send or pick up your package in the full-service UPS Store (#6621) located on the Zero Level
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On site UPS Business Center Contact
Phone: 214-720-7455
Email: Store6621@theupsstore.com​
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Inbound Shipping:
Packages will be available for pickup at the UPS office center. You can schedule a delivery to the exhibition room by contacting UPS via phone or email. Handling fees will apply.
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UPS Office is not authorized to leave packages unattended in guest suites and/or meeting rooms. A guest with authorization to sign for the delivery and approve any charges for handling fees must be present in guest rooms and/or meeting rooms.
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Outbound Shipping:
Please leave outbound shipments, packed and ready to ship at the exhibition booth. There must be a pre-paid shipping label on every shipment for it to be released from the hotel.
Loading Dock:
The Hotel has a loading dock to receive any large shipments. Please contact Rebecca Zollo directly to schedule a time with the loading dock - email: Rebecca.Zollo@fairmont.com
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Important Contacts
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General Questions:
Gracy Joslin, Event Coordinator
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Laura McClain, Sr. Event Coordinator
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The Fairmont Hotel Contacts:
Guest Room Reservation Questions:
Amy King
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Encore, Power & AV:
Steven Potter
Steven.Potter@encoreglobal.com
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